Terms and Conditions

Terms & Conditions

TERMS AND CONDITIONS - SIMPLY DANCE NOTTINGHAM

PAYMENTS

Our aim is to make things as easy as possible for our clients. We have a few variations of payments:

MONTHLY SUBSCRIPTIONS

The subscriptions are worked out over a 12 month period. We are open 42 weeks of the year. The annual class cost is worked out over a 42 weeks period and is divided by 12 months to keep the payment the same from month to month. The monthly payment is due on the day of the month that you signed up.

**We run classes in line with school terms. We run classes right up to the end of July and normally return the second week of September.**

NOTE: For subscriptions purchased prior to the start of March 2020, all payments are due on the 1st of every month for 12 months of the year, this ensures all classes are paid.

PAY AS YOU GO (PAYG)

You can pay for any adult class as you go. All childrens classes are subscription only. All pay as you go payments will need to be received in advance of the class being carried out. If you purchase a PAYG class, the payment is valid for one month from the date of payment.

LATE, MISSED OR CANCELLED PAYMENTS

Missed or cancelled payments without notification of one month's notice will be subject to a £40 late fee charge. One month's notice is paid from the date the notice is given. For example, you give 1 month's notice at the beginning of the Month you will owe the next month's payment to cover the outstanding classes from the year, you will not be able to attend classes from the end of the month which notice is given.

Any payments cancelled and wanting to rejoin later on in the year will be subject to pay the joining fee.

Any payments made later than the due date (refer to monthly subscriptions above) unless otherwise authorised by the Simply Dance accounts team will be subject to a late payment charge of 10% interest for one week late and 20% thereafter. Payments more than two weeks overdue will be frozen and the students will be frozen from classes and unable to participate in the session till payment is paid in full. If you are issued a late fee and do not pay with the outstanding fees then classes will still be frozen till payment is paid in full.

Outstanding payments, if payment requests are ignored then legal action and external debt collectors will be actioned to recoup any outstanding money. Non-payment of classes is something we take very seriously and do not accept unless otherwise discussed or a payment plan is in place outside of our terms and conditions.

REFUNDS

Refunds are not accepted after 5 days of payment. If a class has been attended during this period then the refund will be rejected, this is for joining fee and class payments. Any payments made and refund requests within the 5 days will incur a small bank charge deduction off the total paid but will be accepted, excluding show tickets and other events. Bank charges incurred are to cover the cost of paying in and out any cash, cheque or bank transfer into the business account. You must make us aware of an incorrect payment within 5 days. Anything over this will be rejected and payment will be lost.

*Show tickets and any other event tickets are non-refundable once purchased.*

CLASS AND HOLIDAY CLUB POLICY AND CODE OF CONDUCT

All students need to be inappropriate dance/sports clothing and footwear appropriate to the class or event. No jewellery is to be worn to class at any time. Earrings need to be covered with a plaster or removed. Hair is to be tied out of the face to keep vision clear and up to avoid any distractions when learning.

Students must be ready for classes 5 minutes prior to the start time to ensure a smooth transition from class to class.

Teachers and staff expect respect and polite behaviour from all involved with Simply Dance at all times; any inappropriate behaviour will be recorded and suitable action will be taken. If any inappropriate behaviour takes place from either staff or customers, we ask kindly that it is reported to us to help resolve the situation.

If a student’s behaviour in class is unacceptable, disrespectful or distracting and disrupting to the others in the class, we will discipline them appropriately or ask them to leave if the behaviour persists. We are within our rights to ask anyone to leave the premises at any time if a behaviour is deemed inappropriate and threatening.

HEALTH AND SAFETY

Appropriate Uniform to be worn to all classes:

Ballet - Purple or Pink Leotard with Ballet Tights, Ballet Skirt and Ballet Shoes and Simply Dance Cardigan (any other colour leotard kits are not accepted into class)

Modern, Tap, Musical Theatre - Purple Leotard, Black Leggings or Jazz Pants and Black Jazz Shoes

Street and Drama - Joggers, trainers and a Simply Dance or Drama Workshop T-Shirt

A Simply Dance logo item is compulsory for all children students and must be worn to all classes over leotards and will be required for all events throughout the year. This will ensure out and about helpers and staff can easily locate our children from others. Although we are a no-pressure dance school with no exams this does not mean we are untidy and careless with what we do, uniform is very important to the improvement and safety of the children/customers who attend our classes. Correct dance wear allows teachers to see all children clearly and ensure customers’ posture is correct as if this is being executed incorrectly, injuries can occur.

MEDICAL DISCLAIMER

Any information or guidance we provide is not a substitute for the consultation, diagnosis, and/or medical treatment of your doctor or healthcare provider.

You must not rely on any information or guidance we provide you or your child with as an alternative to medical advice from your doctor or healthcare provider and we expressly disclaim all responsibility and shall have no liability, for any damages, loss, injury, or liability whatsoever suffered by you or your child or any third party as a result of your reliance on any information or guidance we provide you with.

If you have any specific questions or concerns about any medical matter, you should consult your doctor or healthcare provider as soon as possible.

If you think you or your child may be suffering from any medical condition, you should seek immediate medical attention from your healthcare provider. Do not delay seeking medical advice, disregard medical advice or discontinue medical treatment because of information or guidance we provide you or your child with.

Nothing in this disclaimer will limit or exclude any liability that may not be limited or excluded by applicable law.

YEARLY EVENTS TO ATTEND

Annual shows are generally held in the first half of every year: All students taking part in any Simply Dance or drama session will be automatically involved in the annual show unless we are notified by you that you wish them not to take part, however, this decision will affect their class time as show work is run during classes.

The venue may change from year to year depending on the growth of the business.

Students performing will be required to have costumes for each dance /drama routine they participate in. We like to keep costume prices down to keep the event more affordable, costumes can vary from anything up to £30 unless discussed beforehand with parents if the price will be slightly more.

Tickets are required for anyone attending costing between £13 and £17 per ticket depending on the location of the show. Children who are able to occupy a seat on their own and are walking will also require a ticket at the child's price. Tickets are first come first serve so if sold out it is not Simply Dance responsibility.

ANNUAL AWARDS AND EVENTS CEREMONY

These are generally held in June or July every year.

All students attending Simply Dance will be invited to an annual awards event, each child attending the event will receive a medal for their achievements with Simply Dance and special achievement trophies will also be awarded to selected students. This is a ticketed event for all, costing between £10- £25 depending on the event location.

We take part in many village fairs and events throughout the year – these change from year to year but regular ones we attend on a yearly basis are Radcliffe Carnival and Arnold Carnival. We select certain classes to take part in these events which will be discussed with you and all relevant information will be given a few months prior to the event to ensure you are able to attend.

We do provide special events every couple of years including performing in London and Disneyland Paris. These events will come at a cost but we try to keep them as affordable as possible. If invited to attend any event such as these you will be given a 14 day period to decide if you can attend or not. Rehearsals for these events will be separate from dancing and held on a Friday evening for 2 hours. At a cost of an extra class to cover staff and hall hire.

For all events, extra rehearsals may be required.

For all other events and bookings with Simply Dance Nottingham there will be terms and conditions to add, which will be stated in any booking form and pack for our events.

SCHOOL NEWS AND EVENTS

All school information regarding any updates or news will be updated on our website and listed on all Social Media Platforms including:

Instagram - @SimplydanceNotts

Facebook - Simply Dance Nottingham

This includes everything from, term dates, show information, up and coming events and updates. Information which is private will only be available on our parents portal on the website.

Parent portal for monthly updates - password to enter S1mplydanc3#

We Simply Dance Midlands Ltd are the owner of all intellectual property rights in all materials provided to you or information shared with you at all dance classes, fitness classes and events (“materials”).

The materials are protected by copyright laws and treaties around the world. Where we are legally able to do so, we grant you a worldwide, non-exclusive, royalty-free, revocable licence to use the materials for your own purposes only. You may not reproduce in any format or share or disclose to any person any part (or all of) the materials without our prior written consent.

Other than the above, we do not grant you any other rights in relation to the materials and all other rights are reserved. For the avoidance of doubt, you must not adapt, edit, change, transform, publish, republish, distribute, redistribute, broadcast, rebroadcast, or show or play in public any or all of the materials (in any form or media) without our prior written permission.

You may not without our prior written consent make any audio or visual recordings of any part of dance classes, fitness classes and events.

We take the protection of our copyright very seriously. If we discover that you have breached the terms of the above licence, we may bring legal proceedings against you and seek monetary damages and an injunction to stop you using the materials. You could also be ordered to pay our legal costs.

DISCLAIMER

You agree that you and/or your child are participating in the dance classes, fitness classes and events at your own risk and that we shall not be liable under any circumstances for any matter arising out of your participation (other than for matters for which we are not legally able to exclude or limit liability).

Due to the nature of training, we do not guarantee any particular result. We will endeavour to ensure that all information that we provide is accurate and up-to-date but we shall not be liable for any claims arising from such information being inaccurate or not up-to-date or otherwise.

TERMS AND CONDITIONS FOR

SIMPLY DANCE MIDLANDS LIMITED t/a SIMPLY DANCE

PAYMENTS

Our aim is to make things as easy as possible for our clients. We have a few variations of payments:

Monthly Subscriptions:

Childrens’ Classes: The subscriptions are worked out over a 12 month period. We are open 42 weeks of the year. The annual class cost is worked out over a 42 week period and is divided by 12 months to keep the payment the same from month to month and more affordable. The monthly payment is due on the day of the month that you sign/ed up and is payable monthly thereafter. Payments are due each month regardless of whether the studio is closed for school holidays. Contracts are automatically renewed after 12 months unless 1 months notice is given.

NOTE: For subscriptions purchased prior to the start of March 2020, all payments are due on the 1st of every month for 12 months of the year, this ensures all classes are paid.

Adult Classes: The unlimited subscription is payable each calendar month. The monthly payment is due on the day of the month that you sign/ed up and is payable for 12 months. Payments are due each month regardless if the studio is closed (for example Christmas and Bank Holidays). Contracts are automatically renewed after 12 months unless 1 months notice is given.

Pay as you go: Adult Classes only (Children’s classes are subscription only)

You can pay for any adult class as you go. Payment is due as soon as the class has been booked and is payable even if you don’t attend the class unless you have given us 48 hours notice of cancellation. All pay as you go payments will need to be received in advance of the class booked. Payments can be made via https://www.simplydancenottingham.co.uk/payment/

VENUE/LIVE CLASS PROBLEMS

If for any reason the venue that is scheduled to be used is unavailable or the live class is not able to go ahead (regardless of the reason), we will do our best to arrange a replacement venue or if this isn’t possible, we will live-stream the classes.

TERMINATION OF CONTRACT

Although we don’t want to see anyone leave, we understand that situations change and the need to cancel may be necessary.

If you wish to cancel the contract with us, we require one months notice for each class attended to be given to us in writing to class@simplydancenottingham.co.uk (text messages and messages via social media will not be accepted). Your notice period will be taken from the date we receive your email. You will be permitted to continue with the classes until the notice period has ended.

For example: If you are contracted for 2 classes per month at £17.50 each and you give us your notice by email on 15th September. You will be required to pay for a full month up to and including 14th October. In this example, it would be £35.00. Payments will be calculated pro-rata where applicable.

If you wish for your child to rejoin at a later date, you will be required to pay a rejoining fee for administration purposes if this is after 3 months.

If you pay a Standing Order via your own bank, unfortunately, we do not have any control over these payments and therefore cannot cancel from our end. Please ensure that you cancel your payments after your notice period has finished. We do not offer refunds for payments that have been sent to us where they have not been cancelled.

LATE, MISSED OR CANCELLED PAYMENTS

Late payments: We totally understand that financial hardship can fall upon us at any time. Please communicate with us if you have a problem with paying and we can try and come to some form of payment plan to assist.

Late, missed or cancelled payments without notification of one months notice (refer to Termination of Contract above) will be subject to a £40 late payment charge.

In addition, any payments made later than the due date (refer to monthly subscriptions above) unless otherwise authorised by Simply Dance in writing to you, will be subject to a late payment charge of 10% interest for up to seven days late and 20% thereafter.

If payments are more than two weeks overdue, students will be unable to participate in any classes until payment is made in full (this includes any late payment fees and interest added to the account). Only when the account has been settled in full will you be able to then participate in the classes. If the account is not settled in full within one month of the due date, we reserve the right to offer your place to somebody else on a waiting list.

Outstanding payments: If payment requests are ignored then we may be forced to take legal action and external debt collectors may be actioned to recoup any outstanding money. Non-payment of classes is something we take very seriously and do not accept unless otherwise discussed or a payment plan is in place outside of our Terms and Conditions.